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Google Workspace

Build business continuity, productivity and collaboration across hybrid and distributed workforces.

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Christian-AhlinCommunity Member

posted in Workspace Users

Mail collaboration

Hi,We have joint mailboxes for departments (sales, finance, purchase) and moving from Outlook’s shared inboxes, this probably hurt the most.We are having 50% of the companies using delegated mailboxes (requiring extra licenses) and 50% on HiverHQ (GW+HiverHQ-license, and this is so expensive and bad, that I really want to replace this asap).So I just wanted to poll people how they handle external/internal collaborative mail, please share any comments on your setup below :)

PaulRLeesTeam Leader

posted in Workspace Users

How do you roll out email signature in Google Workspace

We have recently written a number of articles over on www.patronum.io about email signatures and this got me thinking about the whole thing about email signatures. As a partner we’ve worked with many organisations, and I’d like to think we’ve seen it all. From centrally controlled email signatures, to every one for themselves approaches and everything in between. So I thought it would be worth creating a poll to see what others are doing.

MarissaCommunity Member

posted in Workspace Users

End of Week Wins for Google Workspace (07/16)

Hello Google Workspace Group! As people around the world are wrapping up their work week, let’s take a moment to celebrate the wins (both big and small). Feel free to share:Your personal victories this week Any company victories you would like to share out General achievements that this group can all get behind

iliasC2C Team Member

posted in Workspace Users

Google Meet Chops Off Calls After 60 Minutes On Free Accounts

I just read that Google has started to reimpose time limits on Google Meet calls for those who don’t pay for the service.Google’s support page says that “at 55 minutes, everyone gets a notification that the call is about to end. To extend the call, the host can upgrade their Google account. Otherwise, the call will end at 60 minutes”.What do you think about this? I would love to read your views on this!🤔

MarissaCommunity Member

posted in Workspace Users

End of Week Wins for Google Workspace (07/23)

Hello Google Workspace Group! As people around the world are wrapping up their work week, let’s take a moment to celebrate the wins (both big and small). Feel free to share:Your personal victories this week Any company victories you would like to share out General achievements that this group can all get behind

Content SabinaCommunity Member

posted in Workspace Users

C2C Navigator: Future of Work is About Culture - Questions Answered

Hey @chanelgreco and @andy.yates, we got your questions answered, take a look!

mrichterCommunity Member

posted in Workspace Users

Should Service Accounts be Allowed as Members of Google Groups?

Hi everyone, This question came up for me this morning with our Security Operations team. The context is GCP, but Groups transcend Workspace so I came over here to ask for opinions as well.SecOps gave me an example of an existing group with a bunch of service account members. When I inspected the GCP role assignments of these members I noticed they were almost the same; a couple service account had different roles. To me a group is a collection of things meant to be managed in the same way.At a minimum, my view is that groups should be homogeneous: all user accounts or all service accounts. Moreover I can be easily convinced service accounts ought to be banned from groups altogether in a cloud application environment despite Google’s allowing it: https://workspaceupdates.googleblog.com/2020/08/service-accounts-in-google-groups-beta.htmlWhat’s your take?

posted in Workspace Users

Has anyone managed to get Beyond Corp Enterprise chrome connectors working?

I’ve been working with our Google Sales rep and support for several months trying to get this working (it went GA at the beginning of the year). The folks from Chronicle seem to be missing in action and don’t return emails and the support teams can’t figure out how to enable the settings. We’ve also reached out to several Partners (we are an in-progress partner); most of which can’t get it working either on their customers. Is anyone else having luck with this? Or is it a released-but-not-really-released product? https://support.google.com/chrome/a/answer/10106035?hl=en Our goal is to test this out on a smaller domain before rolling it out to our larger domains. This was a much touted piece of BeyondCorp this year...

PrashantBCommunity Member

posted in Workspace Users

Google Meet Safety Settings

For me this was most awaited feature which recently got extended from education to business subscription in Google Workspace editions. https://workspaceupdates.googleblog.com/2021/06/additional-admin-controls-for-joining-google-meet-calls.html?m=1 Now we can easily control internal/external Google Meet meeting participation. Earlier it was really hard to accept that users can join anything on meet. How about others, did you feel the same?Also, I tested it OU wide which works fine but honestly i am still seeking this one to be manageable via Google Groups also.

Nina TrankovaCommunity Member

asked in Workspace Users

How are you planning to use Clent-side encryption in Drive?

In order to maintain the segregation of duties, enabling Client-side encryption requires you to choose a key access service partner: Flowcrypt, Futurex, Thales, or Virtru. Each of these partners have built tools in accordance with Google’s specifications and provide both key management and access control capabilities. Your partner of choice holds the key to decode encrypted Google Workspace files, and Google cannot access or decipher these files without this key. If you prefer to build or integrate your own in-house key services, we will be publishing the key access service API specifications that can be used with Client-side encryption later this year.Resource: Google Workspace delivers new levels of trusted collaboration for a hybrid work world I'm interested to learn what others think about encrypted files, how are they planning to use those and specifically can this functionality be approached as a new level of permissions. For example instead of integrating Drive with WorPress to

PrashantBCommunity Member

asked in Workspace Users

QUESTION - Security update for Google Drive

Hello Everyone,Just going through the following update received today. https://workspaceupdates.googleblog.com/2021/06/drive-file-link-updates.html Google is making files more secure by adding resource key in shared items and sending alerts to almost all orgs with the count of affected files, users, etc.But we need to know the affected files and their owners, is there any way to get affected files and owners with respect to the alert? Also if this would have any impact on existing Google App Script, 3rd party apps, etc.I am not sure if we can get these files using GAM/GAMADVX using some kind of filters.Any recommendations would be beneficial.

MarissaCommunity Member

posted in Workspace Users

Work out Loud for Google Workspace: How is your week going? What are you working on?

Feel free to share out:Any challenges you are experiencing Any process improvements/ “work smarter” tips to share Any goals you are aiming to achieve over this week

PaulRLeesTeam Leader

posted in Workspace Users

New Google Contacts

Google Contacts is often over looked, but this latest update brings contact into Google Workspace allowing you to see the organisational information such as managers and direct reports from the Google Directory. I think this is a brilliant update and helps bring a wealth of contact information to users.Do you already use Google contacts to find people within your organisation, and what’s your thoughts on this latest update?

pgogginCommunity Member

asked in Workspace Users

User Time Tracking (spying)

Have any of you been asked if you can track user time in Google Workspace?I have a rather old school client, who recently moved to GW, and they want to be able to see how long their team are working in GW.These questions always make my skin itch a bit, partly due to the out dated managers it reminds me of working under, but also because I’m sure there’s some legal hole I could fall into if I provide this and the team raise a grievance.I hope the answer is “you can’t”, so I can swerve it easily!

PaulRLeesTeam Leader

asked in Workspace Users

Moving from Zoom to Google Meet

How are people moving away from Zoom to Google Meet?Having video backgrounds is good fun, but doesn't provide huge business benefit. I would have preferred Google to have focused its efforts on closing the feature gaps between Meet and Zoom Webinar. Zoom Webinar has some really nice features such as a registration page, PayPal integration etc.How have others addressed these feature gaps of Google Meet?

iliasC2C Team Member

posted in Workspace Users

Boosting collaboration in Google Workspace with Adobe Creative Cloud

Just read this article about individuals and creative groups combining Google Workspace with Adobe Creative Cloud.I did not know that there was an Adobe’s add-on for Google Workspace and that it had over a million installations and counts.Did you know? Do you use it? What do you think about this?

PaulRLeesTeam Leader

posted in Workspace Users

Migrating emails for ex-employees (To do or not to do?)

Yesterday during the C2C UK&I event we discussed in detail the offboarding of Google Workspace accounts, and what organisations do with users data, specifically email.Interestingly this generated a lot of differing views, and whether it was ethical to migrate email from an employee leaving the organisation to say a colleague or a manager. What if there were personal conversations between the employee and HR was an example used?From a legal perspective, and with clear employment contracts in-place the emails are the property of the company.What are your thoughts on this, do you migrate email or just archive and only access if necessary?

dominikkugelmannCommunity Member

posted in Workspace Admins

Google Calendar Guest Edit Domain Default

When creating an event the organiser can choose to allow edits from their guests. A great and pointed ability to allow guests to add event details. A calendar owner can also choose to share their calendar with edit rights to an organisation. Most of the time this is an over extension of rights that most would not want to use. When creating and sharing an event I can set the “let guests edit event” as default too. But that setting seems overly broad in some cases. I’d love to be able to set this setting as default for company internal guests so I can ensure that all my colleagues who are guests of an event can simply go in and edit an event while external guests can not. This has a handful of benefits to the users:Users can ask another guest to add or edit a section of an event w/o being the organiser or a calendar editor. Users can still be sure that external guests are not able to edit the event if they don't want that to happen. Users in an organisation often have a different (higher

Content SabinaCommunity Member

posted in Workspace Users

Javier Soltero Shares How Google Workspace Keeps Collaboration Thriving, Virtually

This was written by Javier Soltero, Vice President and General Manager, Google Workspace, shares a few key ways Google Workspace is ensuring a successful hybrid working environment.You can read his full article here, but check out the key highlights below. As businesses move to a hybrid work environment, the importance of creating secure collaboration spaces and fostering human connection has never been more important. Because Google Workspace was designed to fuel anywhere, anytime collaboration, we’re now helping millions of organizations navigate the challenges and opportunities of the newly emerging work model. Spaces With the introduction of Spaces, we’re evolving the Rooms experience in Google Chat into a dedicated place for organizing people, topics, and projects in Google Workspace. Over the summer, we’ll evolve Rooms to become Spaces and launch a streamlined and flexible user interface that helps teams and individuals stay on top of everything that’s important. Powered by ne

iliasC2C Team Member

posted in Workspace Users

Google Workspace delivers new levels of trusted collaboration for a hybrid work world

Just read the this article.I like the stronger privacy and data security with Client-side encryption, the more control over secure collaboration with trust rules for Drive, and the enhanced data loss prevention and classification with Drive labels.I can say that a lot is happening in the workplace. 4 posts yesterday (3 posts by @PaulRLees and 1 by me). And this article today from the 2 Directors - Product Managers.I would like to read your thoughtsImage Source: Google Cloud Blog

iliasC2C Team Member

posted in Workspace Users

Google Workspace for the Public Sector events

Just read this article.There are about 10 Google Workspace events, they will be available for on-demand viewing immediately following each live broadcast, were we can learn about Google Workspace tips and tricks to help us get things done.Image source: Google Cloud BlogWho is going to attend them? @Nina Trankova, @chanelgreco, @PaulRLees, @alan.muntadas

iliasC2C Team Member

posted in Workspace Users

Navigating hybrid work with a single, connected experience in Google Workspace

There are many changes - announcements for Workspace.These changes will make meetings a safer, more connected, and inclusive experience across all hybrid environments. Register today for a free webinar on how Google Workspace is enabling hybrid work and helping foster collaboration equity. @andy.yates, a core team member of UK&I, will be there talking about flexibility on the foundation.Image Source: CloudOnAir - Google Workspace

PaulRLeesTeam Leader

posted in Workspace Users

Google Chat Evolving, introducing Spaces.

Today Google announced that it will be once again evolving the Gmail interface and introducing Spaces to create a richer, more collaborative experience.See http://workspaceupdates.googleblog.com/2021/06/evolving-rooms-in-google-chat-to-spaces.html for more details. What do you think about this redesign and the direction of Gmail?

PaulRLeesTeam Leader

posted in Workspace Users

Google Workspace Individual

Wow what a morning, so many announcement coming from Google Workspace. Another one is Google Workspace Individual, a new Google Workspace subscription offering, individual small business owners can get more done, show up more professionally and better serve their customers.Including a neat feature that seems to be the end of Calendly and other scheduling apps.Workspace Individual is rolling out soon to six markets, including the United States, Canada, Mexico, Brazil, Australia and Japan. Sign up to receive updates on Google Workspace Individual. See https://blog.google/products/workspace/google-workspace-everyone/ for further information.

PaulRLeesTeam Leader

posted in Workspace Users

Google Drive Labels goes into beta

Previously called “Drive metadata” Google is expanding the beta testing of Google Drive Labels. This is a great feature for organisations implementing ISO27001 and other security standards. If you’re interested you can apply for the beta here.

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