Unable to change sharing, greyed out gear icon: "settings are disabled for public links"

I hope someone can help me

Hi, are you trying to share a link to your document that can be viewed by anyone? If so, it looks like you’ve already done that - the option of “anyone with the link” shows up in your screenshot as being selected.

If you copy that link and embed it elsewhere then the document should be visible to the general public if they click on the link.

Thought to give a shout to @Gabriel Hoces and @alan.muntadas - in case you’ve come across this before? 

It looks like your Google Workspace admin has disabled “public” links sharings (via the Google Admin Console). The reason probably being that it helps enhance data security and is often needed for compliance purposes. Imagine if someone shared employee details with a public link - that wouldn’t be good.  

When it comes to best-practices, I suggest you share on an individual level or use “target audience” when sharing with multiple users - and always follow the principle of least privilege. That is, give only people the least accesses needed to do their job. 

We have created a webinar together with @chanelgreco about the safest file-sharing strategies for Google Workspace. 

https://youtu.be/52T7FL3Q1G4?t=182 

Hope this helps : ) 

Priya, last year I had a PDF brochure embedded on a page on my website. I used the “embed item” option available when file is “open in new window”. It worked fine last year. Now sign in password dialogue pops up.